UKPinfest 2019 23rd, 24th, 25th August

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UKPinfest 2019 23rd, 24th, 25th August
Posted by Big Phil
Daventry Court Mercure
Friday, August 23, 2019 - 12:00 PM
Until: Sunday, August 25, 2019 - 01:00 PM
(Adjusted for timezone: Europe/London)

Upcoming dates
All times have been adjusted for the timezone: Europe/London

This event has expired and has no upcoming dates

Big Phil

Registered
Nov 24, 2011
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Just getting it out there so you can reserve those dates. Talking to other venues but pretty sure it'll be at Daventry again. We're negotiating.

I'll have to be damn strict on costs as I don't want to lose money again. I won't have the startup costs so that's a saving! May have to increase ticket prices slightly plus I should make a bit of a saving from the hotel negotiations.

Anyway, it's happening. reserve the dates!
 

robotgreg

Registered
Aug 11, 2011
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Broadstone, Dorset
Also if you don't use Eventbrite for tickets then that will save you quite a bit too. Sure most of use here would be happy to do paypal gift so no fees.
 

cyberkryten

Registered
Jul 18, 2017
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Wiltshire
The reason i paid cash on the day is because i begrudge giving money to companies that make it off the back of other people.
To be fair, they offer a service that means an organiser doesn't have to worry about ticket sales, validation, payments etc. Fine if you want to organise it yourself and keep a track of paid/havnen't paid, but if you want all that done, then no-one is going to do it for free.

I think the cost of entry needs to cover the costs of the event so Phil isn't out of pocket, so if it goes up a few quid, that's a price worth paying to have a sustainable event over the coming years!
 

ChrisH

Registered
Dec 5, 2014
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Stroud
I always think of the cost of the big events in terms of how much would that have cost me if the games were on coin play..... and when you look at it like the cost of entry to me seems likes a BARGIN!
Pretty sure I've been through £20 in about 1:30 in Tilt/Brewdog -(Which I'm very happy to do, as games in the wild are good and need playing!) But even though I was only there for the Saturday I was playing for 4-5 hours, so it's outstanding value for money in my opinion.
People who were there all weekend probably played hundreds of games each!

I guess year 2 might be a bit easier to budget as there are some figures from this year to compare it too

Looking forward to it already :)
 
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Arv

Registered
Jul 21, 2011
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To be fair, they offer a service that means an organiser doesn't have to worry about ticket sales, validation, payments etc. Fine if you want to organise it yourself and keep a track of paid/havnen't paid, but if you want all that done, then no-one is going to do it for free.

I think the cost of entry needs to cover the costs of the event so Phil isn't out of pocket, so if it goes up a few quid, that's a price worth paying to have a sustainable event over the coming years!
I am well aware of the service they provide and what its used for. Hence why i'd rather give Phil cash.
 

Martywolfman

Registered
Jun 2, 2018
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Bedford
I loved it this year, so i'll definitely be there again next year. I'm glad it's staying in Daventry, it's just a 35 minute drive for me from home, so easy to do a couple of days :)
 
OP
OP
Big Phil

Big Phil

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Nov 24, 2011
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Contract signed!

Room rates as follows: -

Thursday - £55
Friday single - £60, Friday double/twin - £70
Saturday single - £60, Saturday double/twin - £70
Sunday single £60, double/twin - £70

Bed & breakfast.

Same as before, call the hotel and quote UKPinfest. Make sure you do it during the hours of 9am-5pm so you get to speak to the hotel and not central booking. 01327 307000

(Sunday price edited)
 
Last edited:

Arv

Registered
Jul 21, 2011
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Just tried to book said the contract hasn't come across yet.
 

thepspgamer

Registered
Aug 17, 2018
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United Kingdom
Does anyone know the cancelation policy on the hotel? I want to book a room for me and my friends, but my work is unable to confirm my holiday for a while. I want to have the assurance that if something fall through, i can cancel if need be.
 

astyy

Play Flipper Games for Fun and Recreation
Jan 19, 2015
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Basingstoke
Check when you book, but this years rate could be cancelled up to 2pm on the day of arrival, else first night chargeable.
 

Macro

Registered
Jul 21, 2011
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www.arcades.plus.com
I just booked the hotel, but they said the contract only has the above rates for helpers (not for visitors) - they did the £70 for Friday/Sat, but would not do the £55 for Sunday (did £70 same as other days)

not that it matters that much, but thought you may like to be aware.
 
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OP
Big Phil

Big Phil

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Nov 24, 2011
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Ahhh right, I've misread the contract. The Sunday special will be for me and my staff. Sorry about the confusion!